This page will provide you with some information and guidance on the protocol to follow when the Mayor attends your event. This will help to ensure that the occasion runs as smoothly as possible and you get the most out of your time with the Mayor.
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Writing to the Mayor
The correct address to write to the Mayor is:
The Right Worshipful the Mayor of the City of Salisbury
Salisbury City Council
You can then use 'Dear Madam Mayor' to address the Mayor in any letter or invitation.
How to formally introduce the Mayor
If introducing the Mayor only: The Right Worshipful the Mayor of the City of Salisbury, Councillor Caroline Corbin.
If introducing the Mayor and Consort: The Right Worshipful the Mayor of the City of Salisbury, Councillor Caroline Corbin and her Consort Mr Tom Corbin.
If introducing the Deputy Mayor: The Deputy Mayor of Salisbury, Councillor Tom Corbin.
How to refer to the Mayor
Once the Mayor/Deputy Mayor has been formally introduced, it is acceptable to use the following address:
When addressing the Mayor: Madam Mayor or Councillor Corbin.
When addressing the Consort: Mr Corbin.
When addressing the Deputy Mayor: Mr Deputy Mayor or Councillor Corbin.
Receiving the Mayor
It is reassuring if the Mayor/Consort/Escort are met by someone on arrival and shown to their seat. It is also helpful if somebody can accompany the Mayor (even if a Consort/Escort is in attendance) throughout the event; however this is not always essential.
Except for the Royal Family, or the Lord Lieutenant of the County, the Mayor has precedence over other persons in the City. (If a Royal Occasion, then the High Sheriff and the Chairman of The Wiltshire Council may also precede but that can be discussed). For traditional Mayoral events within the City then there is a local agreement that the Mayor may have precedence. This is local practice which can be discussed if there is doubt.
Unless in the chair, the Mayor should be seated on the immediate right of the Chairman or other person presiding, except when those who have precedence are also present when the Mayor should be seated on the immediate left.
Please don’t hesitate to contact the Mayor’s Administrator on 01722 342860 or firstname.lastname@example.org if you have any other questions or queries regarding protocol.