Salisbury City Council

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Our CityApply for Events and MarketsChristmas Begins – Food and Drink Application

Christmas Begins - Food and Drink Application

Event
Details

Salisbury City Council are now running into the 3rd year of our highly successful Christmas event “Christmas Begins” which will be marking the start of the Festive season within our city on Friday 15 November 2024. The event runs from 1pm until 8pm throughout the Market Place and Guildhall Square. We are looking for a selection of food & drink vendors to be part of the event, especially items with a festive spin. There will also be an Artisan Market, fair rides and various entertainment throughout the event; along with our 6 week pop up “Christmas on the Square”, which will be opening at 4pm on the same day, the cities festive lights will be shining bright for the first time this year too on that day.

NB This application is for street food/drink products for onsite consumption.

If you would like to sell food and drink/packaged items to be consumed offsite, please complete a Food/Drink Retailer application.

Venue: The Market Place, The Guildhall Square and the Guildhall.

Event Date: Friday 15 November 2024

Event Time: 1pm– 8.30pm

Electricity: Basic lighting and/or electricity for your gazebo will be provided upon request

Cover: Please bring your own equipment, gazebo/tables/chairs.

Application
Form

Company Details

Stall Description

Please provide as much information on the menu including the retail prices you will be charging on the day
We are encouraging vendors to offer child's portions as there will be a large number of families attending. Can you confirm you will be offering these on your menu

Requirements

Do you require power?
What Supply do you require
Does the equipment have a current PAT test?
Requested Pitch Size

Required Documents

We require the following documents along with your application
Max. file size: 50 MB.
Max. file size: 50 MB.
Please ensure this includes: Name of your insurer, Policy Number Limit of indemnity and Policy Expiry date
Max. file size: 50 MB.
Upload a copy of your Risk Assessment here or complete the template at the end of the form if needed
Max. file size: 50 MB.
Max. file size: 50 MB.
Max. file size: 50 MB.

Data Protection

Salisbury City Council will not sell or rent your personally identifiable information to anyone, or use the data for any other purpose incompatible with the purpose for which it was originally collected. We will only hold your information for as long as necessary for the purposes of contacting you with regards to the event and/or notifying you of any further Events/Markets we may organise.
I consent to my personal data being held for the purposes listed above(Required)
I would like to be kept up to date on any future opportunities to trade(Required)
(you can opt out of this at any time by emailing events@salisburycitycouncil.gov.uk)
Compliance Statement(Required)

Next of Kin

This is an optional section These details are taken for use in emergencies, should you be involved in an accident, incident or taken ill whilst attending our Market/Event we will contact your next of kin.

Risk Assessment

If you have not already attached your Risk Assessment, please complete the form below.

Otherwise, please skip to 'submit' at the bottom of this page

A stall is a workplace covered by health and safety legislation. As the stallholder it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand. This template is for a simple stall which does not require any structural approval from the organiser. Before completing the form and for more information on managing risk visit www.hse.gov.uk/simple-health-safety/risk If you have any questions please do not hesitate to contact us by phone 01722 342860

Responsibilities

Any manual handling i.e. lifting heavy products during the build-up/breakdown
Working at height (using ladders)
Display of anything containing liquid fuel or flammable substances
Display of sharp objects
Demonstrations of any kind – i.e. Therapies, massaging
Food preparation/service of any kind other than sweets, snacks or soft drinks
Working machinery of any kind even if static
Using any electrical equipment of fittings
Any potential fire hazards
Selling of alcohol
Using your own gazebo

Please submit completed applications by 4 October 2024